Housing Coordinator (Cherry Hill Township)

Under the direction and supervision of the Director of Community Development, the Cherry Hill Township Housing Coordinator shall perform professional work related to housing administration and coordination of a variety of housing related activities including the Township’s affordable rental and homeownership programs. Duties primarily include the administration of affordable housing units within the municipality in accordance with the Fair Housing Act, N.J.S.A. 52:27D-301, et seq., the Uniform Housing Affordability Controls, N.J.A.C. 5:80-26.1 et seq., and all applicable Affordable Housing Regulations promulgated by the Council on Affordable Housing (or its successor) and New Jersey Department of Community Affairs.

Other duties include the management of a program known as Affordable Rental Housing at Tavistock (ARHAT), which includes a 42-unit, site-scattered affordable housing portfolio, which requires the affirmative marketing these units; the income certification and screening of prospective tenants; the negotiation and execution of leases; the collection of rents; payment of bills; management of unit and property maintenance, repair and rehabilitation of units by outside contractors; and coordination of ARHAT Board meetings. Additional duties include acquisition of additional units to grow the ARHAT unit portfolio.

Other duties include providing information to prospective tenants for a variety of affordable housing programs; conducting affirmative marketing and income certification for prospective tenants and homebuyers for Township-sponsored rental, sale and home repair programs; conducting inspections of privately owned rental properties; assisting in the planning, developing, implementing and coordinating of various Federal, State, and private housing grant applications; administration of the Township’s Community Development Block Grant (CDBG) program; acting as the Township’s Administrative Agent and as a liaison to other various housing programs, as required; and provide housing resource information to interested parties seeking information on local and regional housing programs and assistance.

ESSENTIAL FUNCTIONS:

Affordable Housing:

  • Affirmatively market and administer (as the Administrative Agent), as necessary affordable housing opportunities pursuant to COAH and UHAC regulations. Additional work regarding compliance with the Township Housing Element and Fair Share Plan will be necessary.
  • Manage and maintain 42-unit, site-scattered affordable housing portfolio for ARHAT, as well as maintain and administer the waiting list, certify income eligibility for all participants, administer and conduct annual and interim re-examinations, and schedule the annual inspections (also conduct inspections various times throughout the year).
  • Collect rents and pay bills monthly.
  • Maintain the bank accounts (checking and escrow) and countersign checks.
  • Organize ARHAT Board meetings and coordinate all organizations responsibilities on behalf of the ARHAT Board.

Modest Priced Housing (MPH)/R5 Affordable Housing Programs:

  • Receive and approve applications, verify/certify income eligibility, maintain waiting lists, send out resale letters to owners, review and approve the new deed restrictions and agreement of sale forms, and maintain all case files (including R-5).
  • Transition all units for conformance with COAH and UHAC regulations, in accordance with the Township’s Housing Element and Fair Share Plan.
  • Periodically update maximum selling prices on all MPH/R-5 units.

Tenant Ombudsman:

  • Receive and respond to rental tenants concerns and problems with their unit, by informing the management agent of any complaints/concerns and maintain tenacity to assure that issues are equitably resolved.

Single Family Housing Rehabilitation (Housing Improvement Program):

  • Coordinate with the Camden County Improvement Authority (CCIA), the Township’s Administrative Agent for the Township’s Housing Improvement Program (HIP), to coordinate the duties below.
  • Affirmatively market and administer the Single-Family, Owner-occupied Housing Rehabilitation Program to solicit eligible households and participating contractors.
  • Review all applications to determine income verification for the program, including coordination of inspection of the property to determine what scope of work is needed to bring the property up to building code standards, if applicant is eligible.
  • Assemble and administer the bid process, specifications, scope of work and contract with contractors.
  • Responsible for determining which contractor has the lowest accountable bid and conduct a settlement meeting with the homeowner and contractor to sign contracts.
  • Responsible for collecting repayment once the property is sold, reporting the funds accurately to HUD, completing the discharge paperwork and submitting the approved mortgages for recording with the Camden County Clerk’s office.
  • Prepare and process the deferred lien.

Community Development Block Grant (CDBG) Program:

  • Manage the CDBG program.
  • Manage and administer all activities in the IDIS reporting system.
  • Process and submit all reports encompassed with the CDBG funds (3 to 4 reports a year), and maintain accurate ledgers and payment receipts for reporting to HUD.
  • Prepare the 5-Year Consolidated Plan, Annual Action Plans (AAPs), and Consolidated Plan Annual Performance and Evaluation Reports (CAPERs), as required.
  • Researches grant opportunities and prepare grant applications, as it relates to the CDBG and other housing opportunity grants.
  • Manages activities with the CDBG program and other housing grant activities including preparing work specifications and cost estimates for work to be conducted.

HOME Investment Partnership Program:

  • Administer properly and accurately any agreements with the Camden County Home Investment Partnership Program and Consortia for monies utilized to further the production, rehabilitation and/or acquisition of affordable housing.

Section 8 Housing Program:

  • Coordinate with State of New Jersey Department of Community Affairs – Camden County Office who manages and maintains Township’s 110+/- Housing Choice Vouchers (HCVs).

Other Duties:

  • Coordinate with the Rental Housing Inspector, the inspection of all affordable units, on an annual basis.
  • Act as a liaison to any other housing programs as required by the Director of Community Development.
  • Conduct miscellaneous office responsibilities to include offering counter assistance to include providing housing grant, loan, and rehabilitation information and documents; and assist with coverage of front reception desk when needed, answer phone and in-person inquiries, and any other efforts, jobs and projects as assigned by the Director.

Qualifications:

  • Applicant must possess strong organizational skills and must be detailed oriented.
  • Applicant must possess strong personal computer skills including knowledge of Microsoft Office software, and Federal and State reporting/monitoring programs.
  • Applicant must have ability and skill to deal in an effective manner with applicants, landlords, and social service agencies with emphasis on interpreting to the community the aim and purpose all housing programs.
  • Applicant must be able to manage difficult or emotional customer situations; respond promptly to customer needs; solicit customer feedback to improve service; respond to request for service and assistance; and meet commitments.
  • Applicant must have ability to perform duties of the position with minimal direction through their own initiative and work in a time-sensitive environment.
  • Applicant must provide assistant in a manner consistent with the Fair Housing & Equal Opportunity (FHEO) regulations to ensure equal opportunity and eliminate housing discrimination.

Training and Experience:

  • Successful applicant will possess, at minimum, a Bachelor’s Degree in Urban Planning, Public Administration, Community and/or Economic Development or other related field. Experience in Real Estate and/or Property Management will be given preference, especially if licenses and certifications are held. Bachelor’s Degree may be waived if experience and other requirements are deemed to have been satisfactorily met or exceeded.
  • At least two (2) years of related experience in housing coordination or administration, community development or the equivalent time spent in related field.
  • Preference will be given to applicants who have experience or certified training in affordable housing administration, especially as it relates to housing produced and/or governed by the U.S. Department of Housing & Urban Development, the Council on Affordable Housing (COAH), the Fair Housing Act, N.J.S.A. 52:27D-301, et seq., and the Uniform Housing Affordability Controls, N.J.A.C. 5:80-26.1 et seq.

How to Apply

Applicants can apply online at http://www.cherryhill-nj.com/Jobs.aspx?UniqueId=94&From=All&CommunityJobs=False&JobID=Housing-Coordinator-Department-of-Commun-147.

Additionally, applicants must successfully pass a criminal background check; possess a valid New Jersey Driver’s License; and New Jersey residency is required pursuant to N.J.S.A. 54:14-7 (L. 2011, Chapter 70), if selected for the position.

In addition to the email link and application link, applicants can also fax their resume to 856-665-7416.

Deadline – 09/14/2018